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BRANCH MEETINGS

UNISON City of Edinburgh
Local Government & Related Sectors Branch

ANNUAL GENERAL MEETING
Thursday 9 February 2017 in the Augustine United Church, George IV Bridge, Edinburgh 6pm to 8pm at the latest.

The Supplementary Agenda with amendments, candidates' biographical details and financial reports is now online (01/02/17). Click here for a PDF.

AGENDA ISSUED:
The AGM calling notice and order of business was emailed to members from 23 January 2017 and can be download here. Members can request a hard copy of the Annual Report and Agenda by emailing: branchoffice@unison-edinburgh.org.uk or phoning 0131 558 7488.

To all members
Dear Colleague

All members are urged to attend the Annual General Meeting of the branch on Thursday 9th February 2017 in the Augustine United Church, George IV Bridge, Edinburgh. Members can only be admitted to the meeting on production of their current membership card or pay slip showing UNISON deductions and if their name appears on the branch list.

The quorum for a branch meeting is 200. The Chairperson will take a count at 6pm prompt and if the quorum is not met, the meeting cannot proceed. The meeting will conclude at 8pm at the latest so that members using the creche or making care arrangements can plan as necessary.

AGENDA
The agenda (available here) includes nominations, motions and rule changes received by the closing date in the preliminary notice. Any amendments will be posted on the website and circulated at the meeting.

Amendments
Any two members can propose amendments to motions. These must be in writing, signed by the proposer and seconder and arrive at the Branch Office by Noon, Wednesday 1 February 2017. Questions on the Annual Report and Financial Statement must be received by noon on Tuesday 7 February to ensure the information is available for a response.

Creche/ Carers Allowance
Members intending to use the creche should inform the branch office by Noon on Tuesday 31 January. For safety reasons, the creche cannot be made available to members who have not contacted the office. Carers allowance must be arranged in advance with the branch office.

Access/ Signer
There will be a signer at the meeting. The building has wheelchair access. If any member has any special requirements, please contact the branch office as soon as possible so that efforts can be made to provide them.

A good attendance at the Annual General Meeting is essential to the running of the branch. Please make every effort to attend to set your policies and to ensure that the branch can elect its officers and have its structures in place to meet this year’s challenges.

Yours sincerely

Tom Connolly
Assistant Branch Secretary

NOMINATIONS FOR BRANCH OFFICER POSTS
Must arrive by Noon, Wednesday 11 January 2017

MOTIONS, RULE CHANGES
Must arrive by Noon, Friday 13 January 2017


CRECHE
Last date for booking places Noon, Tuesday 31 January 2017

AMENDMENTS
Must be in by Noon, Wednesday 1 February 2017

PRELIMINARY NOTICE: A preliminary notice was sent out to all workplaces from 5 December 2016 (see below or click here for PDF version)

Calling Notice

5th December 2016
To: All members of UNISON City of Edinburgh Local Government & Related Sectors Branch

The Annual General Meeting of the branch will be held on Thursday 9 February 2017 in the Augustine United Church, George IV Bridge, Edinburgh

The AGM is the branch's supreme policy making forum. It will elect the Branch Officers for 2017, set policy on important issues affecting all members and can amend rules.

The notice is being issued now to allow members time to consider and submit nominations and motions and to meet deadlines for the agenda and annual report to be printed and circulated at least seven days before the meeting.

MOTIONS/RULE CHANGES

Who can submit them?

  • any TWO members, or
  • Stewards Committees or Branch Committee.

How do you submit them?

  • They MUST be in writing and include:
  • The names of the two members, their membership numbers and signatures (or signatures of Convener and Secretary if from a Shop Stewards Committee).

To ensure time is not wasted, motions must be deemed competent and relevant by the Chair before going on the agenda.

BRANCH OFFICER NOMINATIONS

The same conditions apply with the addition that the candidate's name, workplace and membership number must be included.

Nominations, motions or rule changes MUST arrive at the branch office by the deadline on this calling notice (see above).

This is a very important meeting. Please make every effort to participate. If anyone needs assistance or advice about submitting issues to the meeting, please feel free to contact the Branch Office.

Yours sincerely

Tom Connolly
Assistant Branch Secretary


 

What are the officer positions? 

President: Chairs branch meetings; represents the branch and oversees all its functions.

Chair: Deputises for the President. Oversees day to day running of the branch, especially in service conditions. Chairs Branch Committee.

Vice Chairs(2): At least one must be a woman. Deputises for Chair in meeting chairing role.

Secretary*: Branch organisation, staffing and administration. Oversees policy and all branch officers work. Delegation leader/ spokesperson.

Asst Secretary*: To assist in many of the above tasks.
* One must be a woman.

Treasurer: Keeps the accounts, financial overview, provides budgets, ensures books audited.

Service Conditions Co-ordinator: Oversees all service conditions and negotiations.

Service Conditions Convener: Works in conjunction with the Co-ordinator as well as general negotiation and representation.

Service Conditions Officers(5): At least three must be women. Responsible for general representation and negotiation.

Equalities: Co-ordinates equalities strategy. Brings equality perspective to service conditions. Keeps up with legislation.
Health & Safety: Develops plans to improve workplace environment. Oversees health and safety activity. Needs to know legislation.

Communications: Branch magazine, web and social media. Develops media strategy. Ensures members get briefings etc.
Education: Identifies training needs. Develops appropriate courses/training plans.

Young Members: Co-ordinates and campaigns on young member issues, encourages involvement of young members.
Welfare: Builds support for welfare fund. Visits beneficiaries. Advises on benefits.

Membership/ Recruitment: Co-ordinates recruitment. Assists in keeping statistics. Builds services to members.

International Relations: Keeps branch informed of international issues and UNISON policies. Raises members' understanding of international issues as they affect UNISON.

Auditors: To conduct an efficient audit in accordance with NEC principles at least yearly.

Lifelong Learning Officer: To identify and co-ordinate opportunities for members who wish to access further learning.

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AGM Index
AGM poster 2017
Click here for an AGM poster for your workplace
AGM Agenda and Annual Report
Click here for the preliminary notice (pdf)

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